Title: Administrative Assistant
Part-time, hourly, exempt position; evening hours ($17 an hr.)
Maryland Art Place (MAP) seeks an Administrative Assistant to serve in a part-time support role, primarily focused on Programmatic and Development work. The position reports to both the Program Manager and Executive Director. This position has growth potential and may become highly involved in MAP’s basement cabaret/performance venue in the coming year acting as a calendar manager and liaison between MAP’s main administrative offices and basement operations.
Primary responsibilities include, but are not limited to: data entry using the cloud-based platform, Little Green Light; issuing of letters as needed to the public, donors and members of MAP; records retention and refilling of historical records; exhibition and production support; organizing historical files and special event supplies; and working with interns to delegate tasks and duties as needed based on the above list.
Special Events & Openings:
• Works closely with Executive Director to coordinate MAP’s Annual Benefit exhibition and auction, and other special events as needed.
• Assist with set up and break down for events, as needed.
• Attend off-site openings/receptions, special events, as needed.
The Administrative Assistant position is supported by the Maryland State Arts Council.
Requirements:
BA from a 4-year university or equivalent work experience; Attention to detail; Ability to work well in a fast-paced environment and juggle multiple tasks and deadlines; Excellent written and verbal communication skills; Comfort working on Macs; Proficiency in the following software programs: MS Word, Excel, Powerpoint, Photoshop; Proficient understanding of both the fine art and performing art world with emphasis on the performing arts. Must be mobile and able to run errands.
Valued but not required:
Knowledge of html; Experience designing catalogues, postcards, and other printed materials
*Due to the multi-faceted nature of this small non-profit organization, it is understood that the staff works as a team. All staff members hold equal responsibility for maintaining a professional demeanor, assisting others, greeting visitors, fielding inquiries, selling tickets, registering participants, staffing events, maintaining cleanliness of facility, and other support tasks required.
