The Baltimore Symphony Orchestra (BSO) is seeking an energetic, detail-oriented Campaign and Research Associate to support the BSO’s Resounding Campaign—a comprehensive, multi-year $65,000,000 Campaign. The successful candidate will play an integral role in supporting and expanding the daily fundraising operations of this multi-year campaign through prospect research and management and stewardship; strengthening the internal systems and processes of the BSO’s Development department.

Under the supervision of the Campaign Director, this role will be responsible for initiating and tracking all aspects of the Campaign fundraising cycle, as well as implementing systems to maximize the giving potential of donors.

Summary of Essential Functions:

• Assisting the Director in the preparation of Campaign correspondence including but not limited to; acknowledgement letters, pledge letters, proposals, presentations, and gift agreements.
• Maintaining an active Campaign calendar and tracking a moves management pipeline.
• Organizing Campaign meetings and collateral for solicitations and meetings.
• Using existing in-house research tools to produce confidential prospect profiles as requested by senior Development staff and Campaign leadership.
• Analyzing the BSO’s database to identify new prospect leads to be assigned.
• Verifying and analyzing the results of wealth screenings to advise Campaign leadership and Development Officers on gift capacity.
• Managing prospect movement and information in Tessitura, the BSO’s database including but not limited to; Campaign contact reports, gift agreements, proposals, event invitations, multi-year pledge booking and invoicing.
• Respecting our patron’s privacy by upholding and updating standards for the responsible use of confidential data.
  

Essential Duties and Responsibilities:

Campaign Support (35%)

• Assisting the Campaign Director in the preparation of Campaign acknowledgement letters, pledge letters, proposals, presentations and gift agreements.
• Scheduling Campaign meetings and solicitations.
• Coordinating Campaign pledge reminders/invoicing and entering of new pledges into Tessitura with the Annual Fund office.
• Editing Campaign proposals and presentations as needed.
• Uploading Campaign proposals, grants and gift agreements into Tessitura.

Prospect/Moves Management (25%)

• Coordinating and tracking Campaign volunteer assignments.
• Updating the Campaign biweekly internal briefing document.
• Sending biweekly action memos to Campaign leadership and Development staff.
• Adding and updating Campaign plans and solicitor/worker assignments for all prospects in Tessitura.

Prospect Research (25%)

• Producing confidential research profiles and briefing documents for BSO and Campaign Leadership and the Music Director as requested.
• Proactively identifying Major Gift prospects for the Campaign.

Stewardship/Donor Relations (15%)

• Creating and updating the Stewardship calendar to add annual reporting deadlines for Campaign and endowed donors and uploading deadlines and Stewardship reports into Tessitura.
• Carefully reviewing Campaign gift agreements and alerting the Finance Department to any restrictions on use of funds.
• Working with the Membership/Annual Fund office to review and update Campaign donor crediting in Overture and in all BSO publications, signage and website.
• Assisting the Campaign Director and Manager of Donor Engagement and Special Events with planning and organizing Campaign cultivation and stewardship events.
• Working with the Campaign Director on story ideas, collecting content, coordinating design and creating the mailing list for the BSO’s biannual Campaign Newsletter.

Knowledge, Skills, and Abilities

• Demonstrated success in developing and maintaining productive and lasting relationships with a wide range of constituents and volunteers.
• Excellent verbal and written communication skills.
• Impeccable attention to detail.
• Ability to work collaboratively and courteously with colleagues throughout the BSO.
• Ability to be flexible and take initiative, as well as to work independently.
• Strong project management and problem-solving skills and demonstrated ability to work in a fast-paced and demanding environment.
• Ability to handle sensitive and confidential information appropriately and with discretion.
• Proficiency with Microsoft Office Suite applications: Word, Excel, Access, PowerPoint, and Outlook.
• Proficiency with development databases such as Tessitura, Raiser’s Edge and BSR/Advance
• Familiarity with Adobe InDesign.
• Knowledge of ethics statements by the Association of Professional Researchers for Advancement (APRA), the Council for Advancement and Support of Education (CASE), the Association of Fundraising Professionals (AFP), the Association of Donor Relations Professionals (ADRP) and other related professional associations.

Minimum Qualifications:

• Bachelor’s degree and 2-3 years experience in prospect research/management, stewardship/donor relations, institutional giving/corporate and foundation relations and/or major gifts/capital campaigns.
• Must display a high level of maturity, professionalism, and personal integrity and the ability to work well with constituents from various backgrounds including but not limited to; board members, Campaign leadership, donors, colleagues, and senior management at the BSO.

Preferred Qualifications:

• Previous experience in the arts and cultural field; experience with performing arts organization is preferred
• Appreciation and/or interest in classical music
• Familiarity with major arts and cultural organizations and funders in the
  Greater Baltimore/Washington DC Metro area
  

Reporting to this Position: N/A

Conditions of Employment:

• Successful reference check
• Ability to work evenings and/or weekends as necessary
  

Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands: While performing the duties of job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus (may be adjusted depending on position).
  
• Work environment: While performing the duties of the job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually minimal.

Compensation and Benefits
The BSO offers a competitive salary and provides excellent benefits to all full-time employees including:

ABOUT THE BALTIMORE SYMPHONY ORCHESTRA

The Grammy Award-winning Baltimore Symphony Orchestra (BSO) is internationally recognized as having achieved a preeminent place among the world's most important orchestras. Acclaimed for its enduring pursuit of artistic excellence, the BSO has attracted a devoted national and international following while maintaining deep bonds throughout Maryland with innovative education and community outreach initiatives.

The BSO made musical history in September 2007, when Maestra Marin Alsop led her inaugural concerts as the Orchestra’s 12th music director, making her the first woman to head a major American orchestra. With her highly praised artistic vision, her dynamic musicianship and her commitment to accessibility in classical music, Maestra Alsop’s leadership has ushered in a new era for the BSO and its audiences.

In addition to the Joseph Meyerhoff Symphony Hall, the BSO is a founding partner and the resident orchestra at the state-of-the-art Music Center at Strathmore, just outside of Washington, D.C. The opening of Strathmore in February 2005 made the BSO the nation’s only major orchestra with year-round venues in two metropolitan areas.

2016 marks the BSO’s Centennial and Maestra Marin Alsop has committed her visionary leadership through the 2020-21 season. Resounding: The Campaign for the BSO’s Second Century is part of a
three-pronged strategy to ensure the long-term artistic and financial health of this great Orchestra - advancing the strategic direction embraced under Maestra Alsop’s early tenure, and providing the foundation for lasting success in our next hundred years.

• Health insurance - three options to choose from; all at low cost to the employee
• Dental, Life, and Long-Term Disability Insurance, paid 100% by the BSO
• Generous paid time off, including annual, personal, and sick leave
• Two 403(b) plan options
• Health Savings Account and Flexible Spending Accounts, including Medical and Dependent Care
• Employee Assistance Program
• Free and / or discounted tickets to BSO concerts