The Associate Registrar manages logistics relating to the Walters’ in-house and traveling exhibitions, and incoming and outgoing loans. Collaborates with the Museum’s team of registrars in all aspects of collections care, loans, and object movements, to ensure the safety, maintenance, and documentation for works in the Walters’ collection, on view, in storage, and on loan. The Associate Registrar, Exhibitions and Loans, works collaboratively with other registrars and colleagues in the Installations and Collections Management department to manage multiple competing priorities and implement best practices relating to the collection.

Duties and Responsibilities:

1. Assists the Head of Collections Management with coordination of exhibition and re-installation planning and implementation, including but not limited to:
   • budget preparation and tracking
   • scheduling, loans, coordination of installation schedule and couriers for assembly and dispersal
   • Coordination of object movements, storage, packing, crating, shipping, receiving, in adherence to established policies
   • insurance arrangements, indemnity, immunity from seizure applications, CITES and OFAC permitting processes
2. Oversees logistics relating to incoming and outgoing loans, in coordination with Assistant Registrar:
   • Work collaboratively with conservators, curators, art handlers and other staff to facilitate the loan consideration process, documentation, condition reports, loan forms
   • Coordination of gallery replacements, packing, crating, shipping, receiving, staff courier travel, in adherence to established policies
   • Manages TSA screening and compliance with the Certified Cargo Screening Program
   • Generates content for reports to the Collections Committee upon request
3. Support collections management activities in all aspects of collections care, following and implementing museum professional standards and practices:
   • Assists with annual inventories and rehousing projects
   • Ensure best practice for collections care through collaborative teamwork relating to exhibitions and loans, including work with living artists
   • Collaborate in compliance with and updating of internal policies, processes, and documentation
   • Assist and facilitate Walters' staff access to storage
4. Participate in interdepartmental processes:
   • Active role in monthly Loans and Acquisitions meetings, bi-weekly registrar meetings, and others as assigned
   • Collaborate with peers in Conservation, Education, Visitor Services, and across all museum divisions to carry out duties in an informed and collegial manner

Minimum Requirement:

• BA Museum Studies, Art, Art History or related field; MA preferred

Experience:

• Minimum 5 years of museum traveling exhibitions work experience or experience in a related area.

Knowledge:

• Knowledge of museum policies, practices, legal, and ethical issues.
• Extensive knowledge of registration practices and procedures, insurance, crating, packing, shipping, as well as art handling for a range of fine arts.
• First-hand experience with Federal Indemnity and Immunity from seizure applications, TSA and airline cargo regulations.
• Knowledge of word-processing, spreadsheets, and computer database entry required.
• Knowledge of TMS preferred.

Skills:

• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Attentive to detail.
• Good oral and written skills.
• Strong interpersonal skills essential in the interaction with various museum departments especially curatorial and conservation.

Abilities/Working conditions:

Must be able to follow directives and be a good team player but also work independently on projects. Good coordination and ability to safely handle a variety of works of art. Good communication skills. The incumbent works under demanding working conditions: pressure to meet deadlines; coordinating needs and requirements set by multiple departments and conflicting scheduling priorities, while always holding the safety and security of artwork paramount in these endeavors. May occasionally travel with ground and air shipments of art and oversee installations/deinstallations of artwork as a courier. Occasionally may have to work late hours.

Physical Requirements:

The incumbent must be periodically able to be on one’s feet for long periods of time. Long periods of standing, bending and sitting. Use of stairs, ability to climb ladders. Excellent eyesight and hearing are important. Must be able to drive and have a valid driver’s license.

40 hour per week