Enoch Pratt Free Library
Grants Manager
I. CLASS DEFINITION
The Grants Manager is responsible for planning and executing the annual grant writing program for the Department of Institutional Advancement which is responsible for approximately $600,000 of contributed income from corporations and foundations per year. During periods when a capital campaign is in place, the grants manager will be expected to take on additional efforts to raise funds for these initiatives. The position is also responsible for tracking and reporting on all grants that have been awarded to the Library and for maintaining general correspondence with grantors.
II. TYPICAL EXAMPLES OF THE WORK
(The following examples illustrate the work performed in the positions in the class. Positions may require some or all of these examples depending on the organization of work within the agency. This list is not inclusive. A position may require related duties not listed, is necessary, to accomplish the work of the agency.)
Composes, edits, and proofs all library grant requests following the procedures and guidelines designated by each grantor, corporation, or foundation. In any given year, the library receives funding from approximately 60 organizations.
Composes, edits, and proofs all acknowledgements and reports made to corporations, and foundations which have awarded grants to the Library.
Creates generic departmental reports for current and potential donors or foundations.
Maintains communication with grantor/foundation staff members assuring compatibility and acceptability of both request and report formats.
Attends departmental meetings with corporation and foundation personnel to report on grant progress, to make pre-proposal inquiries, or to propose specific grant ideas.
Manage and at times conduct prospect research to identify new institutional funders and expand the number of grant submissions.
Serves as the primary record keeper of all corporation and foundation files.
Based on past years’ experience and other resources, creates a list of grants and reports to be submitted during each fiscal year along with income projections.
In recording data, assures compliance with all Gift Processing and Internal Documents where applicable.
At the request of the Director or where appropriate, attends or volunteers service at various EPFL events.
Other duties as needed
III. REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Proven experience and demonstrated success in the development field with special emphasis on grant writing and corporate/foundation relations.
Excellent written and oral communication skills.
Computer skills including working knowledge of MS Office suite: Word, Excel, and PowerPoint. Knowledge of Blackbaud’s Raiser’s Edge database preferred.
Ability to research new funders, initiate new projects, and maintain strong relationships with current funders and prospects
Ability to work independently
Must be detail oriented for accuracy and able to follow grant processing procedures.
IV. EDUCATION AND EXPERIENCE REQUIREMENTS
Bachelor’s degree from an accredited college or university. 3-5 years experience in the development/institutional advancement field, specifically in the grants writing area.
