JOB SUMMARY

Under the direction of the Director of the Annual Fund & Development Operations, the Member Events Coordinator is a vital member of the Baltimore Symphony Orchestra’s Development team handling planning and logistics for all BSO Development Events in the Baltimore area. This position works closely with the Annual Fund, Institutional Giving, and Campaign teams to engage BSO Members and Sponsors at all levels. The Member Events Coordinator will work on a flexible weekly schedule based on the Development Events scheduled each week.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Development

• Coordinate all department events that enhance the organization’s stewardship efforts.
  • Manage inter-departmental collaboration for events, as needed.
  • Handle BSO Member Event logistics and details.
  • Serve as the Development staff representative at all BSO Member Events.
• Create and plan the annual member and special events calendar.
• Coordinate and manage logistics for the annual BSO Celebration Gala.
• Plan and manage logistics for Governing Members day-long and overnight trips.
• Work with Manager of the Annual Fund to ensure that donor target groups are encouraged to participate in BSO events and manage fulfillment of donor benefits with the Annual Fund team.
• Analyze the BSO Member engagement practices and offer creative ideas for enhanced stewardship opportunities.
• Submit and track annual budget for all Development special events.
• Coordinate follow-up data entry and analysis after events.
• Handle the Governing Members Lounge supply and Member Event catering orders.
• Answer and return calls on the events and membership hotlines.

Inter-departmental

• Coordinate execution of VIP ticketing for all top-level donors and BSO senior staff including keeping the development staff briefed on current ticketing policies.
• Coordinate with the BSO Artistic team in securing guest speakers, musicians and artists for events.
• Attend monthly BSO Event Staff Meetings.
• Work with Marketing, as needed, to create, schedule, and send email invites and reminders to AF donors using our mail2 email system.
• Maintain an events checklist for each event to ensure consistency and quality and timely dissemination of event details to all BSO departments.
• Work independently and with graphic design to create event invitations, mailers and emails.

QUALIFICATIONS

Required

• Bachelor’s degree or equivalent work experience.
• Flexibility in schedule to work evenings and weekends for events.
• Demonstrated superior organizational skills, attention to detail, the ability to meet deadlines.
• Excellent project management, critical thinking, and problem-solving skills.
• Proficient in Microsoft programs, including but not limited to Excel, Publisher, Word, & Outlook.
• Ability to communicate clearly and effectively with individuals.
• Ability and means to travel on a flexible schedule in the Greater Baltimore area.

Preferred

• A minimum of two (2) years increasingly responsible development experience. At least one (1) year of direct donor stewardship and/or event coordination experience.
• Ability to participate successfully in a fast-paced, team-orientated constantly changing environment.
• A background and/or interest in symphonic music.
• Previous experience with a CRM system, especially Tessitura.

COMPENSATION & BENEFITS

• Competitive salary negotiable, commensurate with qualifications and experience.
• A benefits package that includes
  • Health insurance - three options to choose from; all at low cost to the employee
  • Dental, Life, and Long-Term Disability Insurance, paid entirely by the BSO
  • Generous paid time off, including annual, personal, and sick leave
  • 403(b) plan option
  • Health Savings Account
  • Flexible Spending Accounts, including Medical and Dependent Care
  • Free and / or discounted tickets to BSO concerts

How to Apply:

Submit a cover letter and resume to:

Stephanie Moore
Director of the Annual Fund & Development Operations

[email protected]

No phone calls.

ABOUT THE BALTIMORE SYMPHONY ORCHESTRA

The Grammy Award-winning Baltimore Symphony Orchestra (BSO) is internationally recognized as having achieved a preeminent place among the world's most important orchestras. Acclaimed for its enduring pursuit of artistic excellence, the BSO has attracted a devoted national and international following while maintaining deep bonds throughout Maryland with innovative education and community outreach initiatives.

The BSO made musical history in September 2007, when Maestra Marin Alsop led her inaugural concerts as the Orchestra’s 12th music director, making her the first woman to head a major American orchestra. With her highly praised artistic vision, her dynamic musicianship and her commitment to accessibility in classical music, Maestra Alsop’s leadership has ushered in a new era for the BSO and its audiences.

In addition to the Joseph Meyerhoff Symphony Hall, where the orchestra has performed for 30 years, the BSO is a founding partner and the resident orchestra at the state-of-the-art Music Center at Strathmore, just outside of Washington, D.C. The opening of Strathmore in February 2005 made the BSO the nation’s only major orchestra with year-round venues in two metropolitan areas.

The BSO is celebrating its centennial this year, and Maestra Marin Alsop has committed her visionary leadership through the 2020-21 season. The Campaign for the Second Century is part of a three-pronged strategy to ensure the long-term artistic and financial health of this great Orchestra - advancing the strategic direction embraced under Maestra Alsop’s early tenure, and providing the foundation for lasting success in our next hundred years.