Baltimore Art Gallery: Administrative Assistant Full Time
Local art gallery is searching for a dynamic assistant to join our team.
About The Gallery:
For over 30 years, we have been helping our clients create beautiful and unique collections. With three locations, we house the largest collection of art in the Mid-Atlantic region. We are dedicated to providing our clients with the highest standards of service and finest artwork and custom framing available.
Gallery Administrative Assistant Position:
To be successful in our busy fine art gallery, you must be detail orientated and self motivated with exceptional organizational skills. Ideal candidate must be a problem-solver, multi-tasker, good with numbers and able to work well both independently and on a team.
Position reports to Office Manager & Director of Operations
Primary Responsibilities:
- Paperwork/Database Management: tracking sales, accurate handling of payments
- Maintaining files
- A/R
- Preparation of documents to clients
- Gallery & vehicle maintenance coordination
- Answer phones
- Special Projects as needed
- Office supply inventory/ordering: all galleries
- Coordinate weekly inventory transfer
- Inventory distribution
- Assist gallery director and sales consultants
Qualifications:
- Exceptional organizational skills
- Detail orientated
- Great multitasking skills
- Problem solver
- Proficient in excel
- Good with numbers
- Ability to work well in a fast-paced environment
- Excellent communication skills, verbal and written, along with listening skills
- High level of ownership, accountability and initiative
We offer benefits and a stimulating work environment. Must have your own transportation.
